Posts Tagged 'now list'

Separate the Zebra from the Herd

From Zebra Herd To Kanban

From Zebra Herd To Kanban.

Suddenly it was crystal clear to me. The evolutionary story of the stripes of the zebra told me why I don’t have to fail. I had so many important tasks to carry out. I fought the in-box from dusk to dawn. I reacted to new ideas and added them to Work-In-Progress. And the most important tasks remained undone. They hid in the herd.

The zebra stripes confuses the lion. Each individual’s stripes blends in with the stripes of the herd fellows around this particular zebra. The lion has trouble picking out any one zebra and he’s got no plan for how to attack. He can’t even understand in which direction the zebra is moving. The predator doesn’t see a prey, it can only see a lot of stripes – hundreds or thousands – moving around in an unpredictable pattern.

Each zebra is an activity in our To-Do. We are the lion that needs to focus on one zebra at a time. Our Work-In-Progress mustn’t be the number of individuals in the zebra herd. Our effort to complete any task, depends on our success in separating a zebra from the herd. And even more: to complete the most important task – to be maximum effective – we must separate the right zebra from the herd.

Great news is that there are good practices that come to rescue. The Now List is mandatory, i.e. you must limit the work in progress. You must also understand that focus mode (completing tasks) and overview mode (classifying, sorting, and prioritizing tasks) are not compatible. You need to alternate frequently between these two modes — in a controlled way. And a third practice is to visualize all potential upcoming activities. The recipe goes: create the big picture, choose your target, and don’t constantly switch.

Pomodoro Technique Illustrated -- New book from The Pragmatic Programmers, LLC

The Now List

(This is an excerpt from the book Pomodoro Technique Illustrated)

In 1933 Hedwig von Restorff performed a set of memory experiments. Her conclusion was that an isolated item, in a list of otherwise similar items, would be better remembered. If I read a shopping list with one
item highlighted in azure blue, it’s more likely that I remember the highlighted item than any of the others. This is now identified as The
Von Restorff effect
.

The Now List is not another artifact in Pomodoro Technique® (created by Francesco Cirillo). It’s my name for a concept: what I give my attention to right now. The cardinality of my Now List is binary. Either I focus on 1 activity or 0 activities. It can
never be 2, 3, 4 or any other number of activities. Before I wind up the clock, I choose one single activity. My challenge during a 25 minute Pomodoro is to not give another activity attention for a minute or two.

The Von Restorff effect tells me that I can provoke my memory to store things that I highlight. I may use a highlighter felt-tip pen to mark the current activity on the To Do Today sheet. Or I can explicitly write the
activity title on a slip of paper and put it in front of me.

The Now List

The Now List

Pomodoro Technique Illustrated -- New book from The Pragmatic Programmers, LLC